“The length of a meeting rises with the square of the number of people present” a quotation attributed to Eileen Shanahan, the first female reporter for the New York Times.
It should not be a surprise that anybody who has attended any kind of meeting, a business meeting, a club, a non-profit organization will fully understand the point of Eileen Shanahan’s quote.
There are those who feel a meeting is necessary. That meetings serve to rally the troops. Individual “leaders” need to convey their thoughts, even endlessly and to the point of infinite. In short, must hear themselves talk and others must bear their need for self-gratification. Some will digress, dissect, and dissolve an issue to the point no one recognizes it.
Meetings are needed for two purposes only. One is to gather a group to make a consensus decision and two, to brainstorm ideas. That is it.
Providing facts such as profit and loss, results of a program, announcements of new colleagues, and directives to complete your employee evaluations on a timely basis from the Human Resources Director does not require a meeting. An email attachment will do fine.
Then there is the director who not only feels the need to have a lengthy meeting but to have several of them. It is sad when those in leadership feel the need to speak for no compelling reason. They want to lead, they want to express their feelings and opinions, and the need to be heard. Somehow these leaders justify their being by filling their calendars with meetings, appointments, conferences, and seminars. Why? Because it makes them happy, fulfilled, and accomplished?
Think before calling a meeting. Do you need team members to help you make a decision? Do not burden your team with time requirements, instead of respect their time. They will be more effective and efficient. Think for the good of the group, the product of the organization, and ultimately for the good of you and your success.